Share Bookmarks With Your Team Using SaveSync Pro
April 29, 2026 · 4 min
Share Bookmarks With Your Team Using SaveSync Pro
Research does not happen in isolation. You find an article, your colleague finds three more, your manager drops a PDF link into Slack, and within a week the information is scattered across five different inboxes with no shared context. SaveSync Pro's folder-sharing feature gives your team one place where every saved link, note, and annotation lives together — no import/export cycle, no "can you resend that link" messages, no stale Notion docs.
This post walks through exactly how folder sharing works: from the right-click menu to permissions to how collaborators see updates in real time.
Right-click a folder in your sidebar
Every folder in the SaveSync sidebar has a context menu. Right-click the folder you want to share — for example your OFFICE collection — and a menu appears with options for Rename, Move, Duplicate, and, for Pro accounts, Share collection.
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Right-click the OFFICE folder in the sidebar → context menu appears → "Share collection" highlighted for Pro accounts
Enter a collaborator email and choose a permission level
Clicking Share collection opens the share modal over the dashboard. You type a collaborator's email address, choose between View-only or Editor permission, then send the invite. The collaborator receives an email with a link that signs them into their SaveSync account (or creates a new one) and immediately shows them the shared folder.
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Q2 planning deck
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invited users will see this collection in their sidebar when they sign in with the matching email.
Share modal centered over the dashboard — email filled in, Editor access selected, invite sent confirmation
How the folder appears on the collaborator's side
Once the invite is accepted, the shared folder appears in the collaborator's SaveSync sidebar under a "Shared with me" section — distinct from their own folders. Every new save added to the folder by any member shows up immediately in all collaborators' views without a manual refresh.
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Shared with me — Office
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Collaborator's sidebar shows a new "Shared with me" section at the bottom with the OFFICE folder appearing
Permissions model
SaveSync Pro supports two permission levels per collaborator: View-only and Editor (Contribute).
View-only collaborators can read every bookmark in the shared folder — titles, descriptions, annotations, and archived snapshots — but cannot add new saves, move items, or edit tags. This is the right level for clients, stakeholders, or anyone you want to keep informed without giving edit access.
Editor collaborators can save new links directly into the shared folder, apply tags, add margin notes, and mark items archived. They cannot rename or delete the folder itself, and they cannot re-share the folder to additional people. Only the original folder owner can invite new collaborators or revoke access.
Revoking access is immediate. If you remove a collaborator from a folder, their SaveSync sidebar removes the shared folder without any notification delay. Any annotations they added are retained in the folder history under their account name but are no longer visible to them.
Real-time collaboration
Shared folders use Supabase Realtime to broadcast bookmark changes to all active collaborators. When a team member saves a new link into the folder, every other member who has the folder open receives a postgres_changes event on the saves table — the new card appears in their view without a page refresh.
This means your team's research folder is a live document. If you and a colleague are both working through a topic simultaneously, you see each other's additions as they happen. The same real-time channel handles deletions, tag edits, and annotation updates — not just new saves.
Use cases
Shared folders are useful anywhere a group of people collects information for a shared purpose:
- Research teams — a literature-review folder shared across a lab or agency, where each member contributes sources and annotations
- Content studios — an inspiration folder that editors and designers both add to during a project
- Client agencies — a deliverables or reference folder shared read-only with a client so they can see what the team is drawing from
- Couples planning trips — a shared travel-research folder where both partners save accommodation links, restaurant recommendations, and logistics articles
- Classrooms — a teacher shares a curated reading list folder with students in View-only mode; students see additions as the semester progresses
Every use case above involves information that starts scattered and needs to end up in one place. Shared folders create that place without requiring anyone to change their save workflow.
Pro-only feature
Folder sharing is a Pro feature. Free-tier accounts can view folders shared with them by a Pro user, but cannot initiate a share or become the owner of a shared folder. If you share a folder and your Pro subscription lapses, existing collaborators retain read access until you re-activate.
If your team is on the fence about upgrading, folder sharing is one of the clearest value demonstrations: open SaveSync on two devices, share a folder between two accounts, save a link on one, and watch it appear on the other in under two seconds.
See the upgrade-to-pro guide for a full breakdown of what Pro unlocks. For organizational structure before you start sharing, the organize-your-vault guide covers folder hierarchy, nested folders, and tag rules.